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Description

The Jubilee and Parish Legacy Select Committee met on Tuesday, 2 June 2026, marking a pivotal transition from framework development to active community engagement with the launch of the Public Consultation Phase. Following the statutory election of the committee's leadership for the 2026/27 municipal year and the approval of the annual accounts, members focused entirely on establishing the infrastructure for resident feedback. The committee finalized the strategic placement of physical survey drop-points across all parish wards to ensure geographic accessibility, successfully verified the functionality of the new online feedback portal, and approved a comprehensive work programme designed to guarantee every resident a democratic voice in shaping the legacy fund’s distribution.

1

Meeting Header

Meeting Name: The 2026 Jubilee and Parish Legacy Select Committee
Date: Tuesday, 2 June 2026
Time: 07:49 AM – 10:29 AM
Venue: Recreation Ground, Ambridge, Borsetshire, B5 0SC

2

Attendance

Present:
- Emma Brown
- Lucy Davies
- Sophie Evans
- Robert Johnson
- Sarah Jones
- Charles Roberts

Apologies:
- William Robinson
- James Smith
- Thomas Walker
- David Williams
- Anna Wright

Absent:
- Michael Taylor
- Richard Thompson
- Chloe White
- Laura Wilson

Officers/Advisers:
- None recorded for this meeting

Decision

Parish Chronicle & Oral Histories
3

Declarations of Interest

No declarations of interest were made by any member present.

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Confirmation of Minutes

The minutes of the meeting held on 12 May 2026 were confirmed as a correct record and signed by the Chair.

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Public Participation

No members of the public registered to speak at this meeting. No questions or statements were received.

6

Main Business Items

6.1 Election of Committee Leadership for 2026/27
Summary: Members conducted the statutory election of the Committee's Chair and Vice-Chair for the 2026/27 municipal year, as required following the annual meeting cycle.
Amendments: None proposed.
Voting: By show of hands.
RESOLUTION: ELECTED — leadership confirmed for the 2026/27 municipal year.

6.2 Approval of Annual Accounts
Summary: Members reviewed and approved the Committee's annual accounts for the preceding year.
Amendments: None proposed.
Voting: Not applicable.
RESOLUTION: APPROVED

6.3 Public Consultation Infrastructure
Summary: Members finalised the strategic placement of physical survey drop-points across all parish wards to ensure geographic accessibility, and verified the functionality of the new online feedback portal ahead of the Public Consultation Phase launch.
Amendments: None proposed.
Voting: Not applicable.
RESOLUTION: AGREED

6.4 Approval of Work Programme
Summary: Members approved a comprehensive work programme intended to guarantee every resident a democratic voice in shaping the distribution of the Community Legacy Fund.
Amendments: None proposed.
Voting: Not applicable.
RESOLUTION: APPROVED

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Action Items

Action: Launch the Public Consultation Phase across verified physical and online channels.
Responsible officer/member: Democratic Services Officer
Deadline: 3 June 2026
Status: Not Started

Action: Circulate the approved work programme to all ward members and consultation leads.
Responsible officer/member: Communications Officer
Deadline: 9 June 2026
Status: Not Started

Action

Parish Chronicle & Oral Histories
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Date of Next Meeting

The next meeting will be held on 16 June 2026 at 08:00 AM in Recreation Ground, Ambridge, Borsetshire, B5 0SC.

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Close of Meeting

The meeting closed at 10:29 AM.

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