Minutes – The 2026 Jubilee and Parish Legacy Select Committee – 30/06/2026
Description
The Jubilee and Parish Legacy Select Committee reconvened early this morning, Tuesday, 16 June 2026, to evaluate the initial influx of community feedback following the first two weeks of the active Public Consultation Phase.
Members reviewed early data trends from both the newly verified online portal and the physical ward drop-points, welcoming an exceptionally high response rate regarding the distribution of the legacy funds. The session focused on resolving minor mobile formatting optimizations for the digital portal and mapping out the logistical deployment for next week's interactive public workshops.
By meticulously analyzing these early constituent insights, the committee successfully kept the overarching work programme on schedule while ensuring that the evolving narrative of the parish jubilee remains deeply rooted in direct resident democracy.
Meeting Header
Meeting Name: The 2026 Jubilee and Parish Legacy Select Committee
Date: Tuesday, 16 June 2026
Time: 08:00 AM – 10:00 AM
Venue: Recreation Ground, Ambridge, Borsetshire, B5 0SC
Decision
Digital Archive & Cloud MigrationAttendance
Present:
- Emma Brown
- Lucy Davies
- Sophie Evans
- Robert Johnson
- Sarah Jones
- Charles Roberts
- William Robinson
- James Smith
- David Williams
Apologies:
- Richard Thompson
- Thomas Walker
- Anna Wright
Absent:
- Michael Taylor
- Chloe White
- Laura Wilson
Officers/Advisers:
- None recorded for this meeting
Declarations of Interest
No declarations of interest were made by any member present.
Confirmation of Minutes
The minutes of the meeting held on 2 June 2026 were confirmed as a correct record and signed by the Chair.
Public Participation
One resident raised concerns about wheelchair access at the Recreation Ground drop-point. Officers confirmed a ramp would be installed before the next collection window. No further questions were raised.
Main Business Items
6.1 Public Consultation Response Review
Summary: Members reviewed early data from the online portal and physical ward drop-points, noting an exceptionally high response rate on legacy fund distribution.
Amendments: None proposed.
Voting: Not applicable.
RESOLUTION: NOTED
6.2 Digital Portal Mobile Formatting
Summary: Members discussed minor mobile display issues affecting the digital consultation portal and agreed on a fix timeline.
Amendments: None proposed.
Voting: Not applicable.
RESOLUTION: AGREED TO PROCEED
6.3 Workshop Logistics Planning
Summary: Members mapped out logistical deployment for next week's interactive public workshops, including staffing and venue access.
Amendments: None proposed.
Voting: Not applicable.
RESOLUTION: APPROVED
Decision
Environmental ScrutinyAction Items
Action: Resolve mobile formatting issues on the digital consultation portal.
Responsible officer/member: IT Support
Deadline: 23 June 2026
Status: In Progress
Action: Finalise logistics for next week's interactive public workshops.
Responsible officer/member: Democratic Services Officer
Deadline: 23 June 2026
Status: Not Started
Date of Next Meeting
The next meeting will be held on 7 July 2026 at 09:00 AM in Recreation Ground, Ambridge, Borsetshire, B5 0SC.
Close of Meeting
The meeting closed at 10:00 AM.
Accepted Public Contributions Considered (8)
Question - Adekunle Ojeyomi
Could the committee please provide a definitive list of the physical survey drop-point locations across the parish? Additionally, I would like to know what specific measures have been taken to ensure that both the physical drop-boxes and the online feedback portal are fully accessible to elderly residents and those with visual impairments.
Question - Adekunle Ojeyomi
With the launch of the new online feedback portal for the 2026 Jubilee legacy, can the committee confirm how residents' personal data will be stored and protected? Specifically, I would like to know if the survey responses will be fully anonymized before being analyzed by the committee, and if the mobile portal is completely compliant with current UK GDPR standards.
Speaking request - Adekunle Ojeyomi
Topic: Integrating Youth Voices into the Jubilee Legacy Consultation
As a representative of the Ambridge Youth Council, I am requesting to speak to propose a targeted strategy for the online feedback portal. While I commend the committee for setting up physical drop-points, historical data shows that younger demographics rarely engage with traditional survey methods. I would like a brief slot to present three actionable ideas on how we can optimize the mobile portal to appeal to teenagers and young adults, ensuring the legacy fund truly reflects the desires of our next generation.
Speaking request - Adekunle Ojeyomi
Topic: Ensuring Rural Inclusion in the Physical Survey Distribution
I am writing on behalf of the Riverside Quarter Residents' Association to request a brief speaking slot regarding the placement of the physical drop-boxes. While the town center is well-covered, the proposed distribution map currently leaves our outer rural farming communities with a three-mile journey to the nearest drop-point. I would like to formally propose adding three additional secure drop-boxes at our local post office, the parish church, and the weekly farmers' market to ensure our most isolated residents are not excluded from this democratic process.
Question - John Paul
Can the committee provide a detailed breakdown of the costs associated with developing the online feedback portal and manufacturing the physical survey drop-boxes? Residents are eager for this initiative, but we want absolute assurance that the administrative expenses of this consultation phase aren't excessively eating into the actual capital legacy fund meant for our community projects.
Speaking request - Ben Carson
Topic: Accessibility Standards for the Upcoming Public Workshops
As a local disability rights advocate, I am requesting to speak regarding the logistics of next week's interactive workshops. While the optimizations to the digital portal are commendable, physical events present different barriers. I would like a brief slot to present a standard accessibility checklist for the committee to adopt—including the provision of BSL interpreters and sensory-friendly zones—before the final venues and schedules are locked in today.
Question - Greg Burry
Given the council's recent climate emergency declaration, what steps is the committee taking to ensure this public consultation phase is environmentally sustainable? Specifically, will the thousands of printed surveys and the physical drop-boxes be manufactured from 100% recycled materials, and is there a concrete plan in place to recycle these materials once the consultation concludes?
Speaking request - Owen Park
Topic: Language Inclusivity within the Digital and Physical Consultation
I would like to address the committee regarding accessibility for non-native English speakers. Ambridge has a growing population of residents whose first language is not English. During the early portal testing, I noticed it lacks a translation feature, and the physical surveys are currently English-only. I am requesting a brief speaking slot to propose an immediate, cost-effective integration of multi-language support for the digital portal and the provision of translated physical forms at key ward drop-points.